OCA Student Regulations
Terms and Conditions
The Terms and Conditions set out the contract between OCA and you as a student.
Terms and Conditions
Admissions Policy
This policy details how you join a course at OCA, as well as any entry requirements that apply.
Admissions Policy
Assessment Policy
The Assessment Policy covers how your studies are assessed, what you need to complete to achieve qualifications, and the OCA process.
Assessment Policy
Refund and Compensation Policy
Your refund entitlement, what you can claim a refund for, and how and when you will receive a refund if due.
Refund and Compensation Policy
Student Code of Conduct
The Code of Conduct sets out the expected behaviours as a student with OCA, and what happens if those behaviours are not met.
Student Code of ConductAcademic Frameworks and Learning & Teaching Policies
Academic Framework
Here you'll find the academic regulations covering degree programmes awarded by The Open University.
Academic Framework
Assessment through the Medium of Welsh Policy
The Assessment through the Medium of Welsh Policy details how we support Welsh language speakers at assessment.
Assessment through the Medium of Welsh Policy
Learning and Teaching Policy
The Learning and Teaching policy sets out how learning is designed, developed, and delivered at OCA.
Learning and Teaching Policy
Progression Policy
The Progression and Continuation Policy sets out certain progression restrictions between units and stages.
Progression Policy
Tuition Policy
This policy sets out how tuition happens, the role of tutors, and learning environments that facilitate tuition and learning.
Tuition Policy
Enterprise and Creative Practice Policy
This policy sets out the ways in which enterprise competencies are supported.
Enterprise and Creative Practice PolicyStudent Support Policies
Active Study Policy
The Active Study Policy supports maintaining engagement with study, covering what you need to do, and what OCA has to do.
Active Study Policy
Anti-Harassment and Bullying Policy
Bullying and harassment is not tolerated at OCA, and this policy sets out the behaviours we expect from students and what we will do if we are aware of bullying or harassment happening.
Anti-Harassment and Bullying Policy
Safeguarding Policy
Safeguarding is a legal duty and covers persons under the age of 18 and at-risk adults. These may or may not be OCA students. This sets out our policy and what we do if a concern is raised.
Safeguarding Policy
Sexual Harassment and Misconduct Policy
OCA does not tolerate sexual harassment and misconduct, violence or abuse, and this policy sets out what happens if a concern is raised.
Sexual Harassment and Misconduct Policy
Extenuating Circumstances Policy
If you lose time during your study due to illness or other events you could apply through our Extenuating Circumstances Policy for more time.
Extenuating Circumstances Policy
Recognition of Prior Learning Policy
Recognition of Prior Learning looks at study or life experience you have already done, and awards you credits based on that.
Recognition of Prior Learning Policy
Student Accessibility Policy
OCA programmes are designed to be accessible to all, and this policy outlines how we do that, and how we support students with additional accessibility needs.
Student Accessibility Policy
Under 18s Admissions Policy
Learners under the age of 18 can apply and enrol to specific study options at OCA.
Under 18s Admissions PolicyFees and Finance Policies
Student Debt Policy
If students accrue a debt with OCA, this policy details what we'll do to work with students to pay down the debt.
Student Debt Policy
Student Fees Policy
This policy sets how OCA can change fees, when, and under what conditions.
Student Fees PolicyConduct Policies
Academic Misconduct Policy
Activities such as plagiarism are not permitted, and the Academic Misconduct Policy sets out what happens if you are found to have used these activities.
Academic Misconduct Policy
Fitness to Study Policy
Fitness to study details how you engage with study, your personal ability to engage, and how OCA supports you in doing so.
Fitness to Study Policy
Online Behaviour and Social Media Policy
This policy sets out the expectations of conduct towards others in online spaces and social media.
Online Behaviour and Social Media Policy
Student Computing Policy
The Student Computing Policy covers IT Literacy and what you'll need to be comfortable with in IT.
Student Computing Policy
Artificial Intelligence Use Policy
This policy covers the college’s approach to using AI by its staff and students.
Artificial Intelligence Use PolicyData Protection Policies
Data Breach Policy
This policy looks at what happens if something goes wrong and data is inadvertently shared.
Data Breach Policy
Data Protection Policy
Our overarching policy on Data Protection. It sets out what data we collect, what we use it for, who we share it with, and how long we keep it for.
Data Protection Policy
Data Protection Impact Assessment Policy
This policy details how OCA conducts assessments on data, both our need to ask for it, and what we need to do to keep it safe.
Data Protection Impact Assessment Policy
Information Security Policy Set
A set of policies covering Information for students and staff at OCA. Entails emails, communications, network security and more.
Information Security Policy Set
Student Privacy Policy
The Student Privacy Policy covers the data we collect from you as a student, and how we process that data.
Student Privacy PolicyEquality, Diversity, and Inclusion Policies
Equality, Diversity, and Inclusion Policy
This policy introduces the efforts OCA makes to ensure parity of opportunity for all students at OCA.
Equality, Diversity, and Inclusion Policy
Gender Identity Policy
OCA aims to support gender diverse and trans students to have an equitable student experience.
Gender Identity PolicyIf things go wrong
Academic Appeals Policy
The Academic Appeals policy is for when you want to raise something that is academic in nature, but not appeals against marks or academic judgement.
Academic Appeals Policy
Student Complaints and Non-Academic Appeals Policy
The Student Complaints and Non-Academic Appeals Policy covers decisions and incidents that are not academic in nature or do not directly affect your study.
Student Complaints and Non-Academic Appeals PolicyStatutory Policies
Criminal Convictions Policy
Studying with a criminal conviction is not normally a barrier to study, but OCA undertakes additional tasks to safeguard the OCA community and support study.
Criminal Convictions Policy
Prevent Duty Policy
The Prevent Duty aims to safeguard people from becoming terrorists or supporting terrorism.
Prevent Duty PolicyOCA Forms
Below you’ll find a variety of forms to us when contacting OCA, say for example if you wish to withdraw, or appoint and advocate on your behalf.